Executive Director Position
The Kingston Chamber Music Festival (KCMF) seeks a dynamic Executive Director to work with the Artistic Director and Board of Directors to deliver its annual two-week festival, several off-season concerts and events, and an education and outreach program. The Executive Director manages all administrative functions of the organization and works in partnership with the Artistic Director, who is responsible for all programming. Both positions report to the KCMF Board of Directors. This is a part-time, salaried position.
ABOUT KINGSTON CHAMBER MUSIC FESTIVAL
KCMF’s mission is to provide outstanding chamber music performed by exceptional young artists and world-class musicians to audiences in southern New England; to present concerts at affordable prices; and to offer educational outreach programs and workshops to students in our area schools and to adults in community settings. Violinist David Kim, Concertmaster of the Philadelphia Orchestra, founded the Kingston Chamber Music Festival in 1989. Virtuoso pianist Natalie Zhu is the Artistic Director.
KCMF’s annual season comprises a core summer festival featuring six chamber music concerts that take place at the University of Rhode Island’s Fine Arts Center during the last week of July and the first week of August. KCMF also provides one or two concerts during the year as well as educational and community outreach programs. The Board of Directors governs KCMF, and the Executive Director is a non-voting member of the Board. KCMF is financially healthy. Revenue derives from ticket sales, individual donations, corporate sponsorships, and government and foundation grants.
The 2018 Festival marked KCMF’s 30th anniversary. It was a success by every measure, and music critics gave it rave reviews. Several of the concerts were complete sell-outs, a remarkable achievement for a concert hall that holds 600. During Covid, KCMF offered online concerts in 2020 and a combination of in-person and online concerts in 2021. KCMF is planning a return to all in-person concerts in 2022.
JOB SCOPE AND RESPONSIBILITIES
This is a part-time position. KCMF has no office space, so the Executive Director works from home, but he/she meets with board committees, sponsors, arts organizations, outside contractors, and other groups in Rhode Island. During the two-week summer festival, the Executive Director will spend long days at the URI Fine Arts Center. These two busy weeks are offset by many weeks during the year when the workload is lighter. This position requires occasional travel for regional conferences or other meetings.
The Executive Director works closely with the Artistic Director and Board committees to deliver the festival, school outreach program and off-season concerts. She/he serves on the Festival’s Operations, Development, and Education Committees. The Executive Director manages several outside vendors and part-time staff who assist with graphics, website management, social media, photography, taxes and accounting, box office and CRM management, and concert production.
Specific responsibilities include:
- Chairs the Operations Committee, which at a minimum includes the Artistic Director. The committee develops an annual workplan to guide all the administrative and logistical functions necessary to deliver the festival, off-season concerts, and education and outreach programs.
- Carries out all administrative and logistical functions necessary to deliver the festival, off-season concerts, and education and outreach programs.
- Maintains KCMF’s Customer Relationship Management (CRM) database, which is used to track and report donations, ticket sales, and marketing campaigns, and to generate online and USPS mailing lists.
- Negotiates and prepares contracts for all artists and concert venues.
- Hires and manages all part-time staff for the festival, including seasonal box office manager, concert manager, and several stage crew members.
- Manages artist transportation and housing.
- Hires and manages all outside contractors providing website support, graphic design, printing services, photography, recording, accounting, and other support services to the festival.
- Manages KCMF’s bank account, including paying vendors, artists, and seasonal and part-time staff.
- Oversees part-time bookkeeper as appropriate.
- Manages expenses against the annual budget established by the Board.
Marketing and Outreach
- Maintains KCMF’s website, working with the website support firm to keep it up-to-date.
- Manages KCMF’s online marketing using MailChimp and other tools.
- Manages the production of all printed materials related to the festival and off-season concerts, including semi-annual newsletters, festival brochures, program books, festival and concert advertising materials, posters, flyers, and other materials.
- Enlists writing, editorial and design assistance from board members and volunteers as needed.
- Manages social media platforms including FaceBook, Instagram and others.
- Serves on the Development Committee
- Prepares grant applications, enlisting the assistance of board members as needed.
- Serves on the Education Committee and coordinates the logistics and communications with schools and teachers to implement the school outreach program, in conjunction with the Artistic Director and the Education Committee.
Liaison with other Organizations
- Liaises with outside organizations (including the Rhode Island State Council on the Arts, the Rhode Island Foundation, other arts organizations, and various sponsors) to strengthen ties with the community and develop partnerships with other organizations.
- Coordinates with URI, particularly the Music Department, regarding space, concert dates, student interns, and special events.
- Excellent management skills.
- Ability to plan, anticipate, prioritize, and execute responsibilities.
- Collaborative team builder with strong diplomatic skills.
- Proficiency in Quickbooks, Google Apps, Microsoft Office suite, and MailChimp
- Proficiency using social media platforms such as FaceBook and Instagram
- Excellent digital, written, and oral communication skills.
- Ability to work in a fast-paced environment, especially during the busy summer concert season.
PREFERRED PROFESSIONAL EXPERIENCE AND EDUCATION
- Prior non-profit management experience
- Familiarity with the performing arts business, including stage production, contracts, marketing, and locating and negotiating with venues.
- Experience using a CRM a plus
- Bachelor’s degree in arts management, communications, marketing, education, or other relevant field.
POSITION: This is a salaried part-time position where hours increase in the weeks leading up to and during the festival.
START DATE: January 3, 2022
Applications will be accepted until the position is filled. Please supply the following materials at email@example.com.
- Cover letter with contact information
- Resume/CV addressing the listed experience and qualifications
Social Media Coordinator
Up to 10 hours per week, $25/hour
The Kingston Chamber Music Festival is seeking an individual with excellent digital marketing skills and imagination to be the Festival’s Social Media Coordinator. Timeframe is flexible, but ideally the coordinator could provide support beginning in November 2021. Coordinator will have access to KCMF’s Instagram and Facebook accounts and will create weekly Instagram-to-Facebook posts and bi-weekly EBlasts using MailChimp. Posts will feature clips of artists, events, and news items related to the Festival. Coordinator will work with the Festival’s Artistic Director and selected board members on content and include photos taken during the summer 2021 Festival, video clips, and other materials. Posts are intended to keep the Festival connected to its audience and to expand the Festival’s mailing list.
To apply, please submit your resume to firstname.lastname@example.org